Take the following steps when applying for Specialty Crop Export Program funds:
After completing the application and accompanying documents, either send the items to Specialty Crop Export Program North Dakota Trade Office 4844 Rocking Horse Circle South, Suite 1 Fargo, North Dakota 58104 or email them to Amanda Nordick at firstname.lastname@example.org or fax them to 701-929-6713.
Applications are reviewed based on the program guidelines, and if accepted, approval is given based on the quality of the application and the overall funding available.
Applicants may receive less than the full amount requested. NDTO reserves the right to accept or reject any application or to limit allocations to any applicant.
Participating companies may need to change their plans after the activity/project has been approved. Changes to existing approvals are accomplished through amendments. Amendments can be made anytime during the program before the activity’s commencement date. Contact NDTO in advance with any questions.
Companies wishing to change the activity must resubmit an Activity Application to NDTO as a new activity.
This checklist will help you before, during, and after the activity.
Companies will only be reimbursed for travel on NDTO led international trade missions to target countries, for expenses related to the NDTO-organized reverse trade mission, or for approved activities that meet the grant goals. Please note: Travel expenses are eligible for company employees only. Travel expenses are not eligible for third-party travelers such as importers/distributors, consultants, or specialists.
1. Before Your Trip: Make Travel Preparations
2. During Your Trip: Collect Documentation
3. Reimbursement Requirements
Keep copies of all reimbursement request materials, including original copies of vendor invoices. Upon review, NDTO may request original documentation. Please note: You must maintain your Specialty Crop Export Program files for at least 3 years following the end of the program year. Files are subject to audit by NDTO. Once your reimbursement claim has been reviewed and you have been notified of any additional documentation needed, you have 15 days to provide the documents or your reimbursement claim may be denied.
All invoices submitted for reimbursement must contain detailed information in English or translated into English:
Invoices must either be in English or be accompanied by an English translation. For foreign currency exchange rate conversions, please use www.oanda.com and enter the date or date range.
If NDTO reimburses a participant and it is determined at a later date that an error was made in computation or that the participant was ineligible, the participant agrees to reimburse NDTO within 15 days of notice from NDTO.
The activities listed below require specific documentation to qualify for reimbursement.